Human Resources Assistant

The HR Assistant supports the HR department in delivering efficient and compliant HR services within a hospital setting. This role assists with recruitment, employee records management (UKG), scheduling support, compliance documentation, filing and general HR administration to ensure seamless operations and support for clinical and non-clinical staff. 

Key Responsibilities

1. HR Administration & Compliance

•                    Maintain accurate and confidential personnel files in compliance with healthcare regulations and hospital policies.

•                    Assist with credentialing documentation for clinical staff (licenses, certifications, background checks, immunization records).

•                    Prepare HR correspondence, contracts, and status change forms.

2. Recruitment & Onboarding

•                    Post vacancies for clinical and non-clinical positions across job boards, hospital systems, and recruiting platforms.

•                    Screen resumes and coordinate interviews with department heads.

•                    Support onboarding by preparing orientation materials, collecting required medical and licensing documents, and assisting with employee orientation sessions.

3. Employee Relations & Support

•                    Serve as a first point of contact for staff inquiries regarding HR policies.

•                    Assist with employee engagement activities, recognition programs, and HR-led wellness initiatives.

•                    Help maintain communication boards, internal announcements, and staff updates.

4. General HR & Office Support

•                    Organize HR files, digital databases, and administrative materials.

•                    Support hospital-wide events, training, and compliance audits.

•                    Assist the HR Manager with special projects as needed.

Qualifications

•                    High school diploma required; Associate’s or Bachelor’s degree in HR, Healthcare Administration, or related field preferred.

•                    Previous HR or administrative experience, ideally in a healthcare or hospital setting preferred.

•                    Familiarity with credentialing processes and healthcare compliance is an advantage.

•                    Strong computer skills, including Microsoft Office and HRIS systems; experience with hospital systems (e.g., Kronos, Workday, or similar) is a plus.

•                    Excellent communication, customer service, and organizational skills.

•                    Ability to maintain confidentiality and handle sensitive employee information.

Key Competencies

•                    Strong attention to detail and accuracy

•                    Ability to manage multiple tasks in a fast-paced environment

•                    Professionalism and discretion

•                    Customer service mindset with empathy for hospital staff needs

•                    Strong time management and teamwork abilities

Work Environment

•                    Hospital-based office environment; may require occasional visits to clinical units.

•                    Requires handling confidential documents, light lifting, and frequent communication with staff across departments.